LeadTrack AI is a sales platform used by many client businesses. When a new lead comes in from a web form or through the API, an AI voice agent makes the first call within 30 seconds, inside the calling hours set for that client. It asks the qualifying questions and books the meeting. Leads that qualify go to a salesperson.
Speed to lead
LeadTrack AI is a sales platform built by CODT Technologies. Many businesses use it, each in its own separate account. Leads arrive by CSV, API or webhook. An AI voice agent trained on the client's data calls each lead inside the calling hours set for it, asks the qualifying questions and books the meeting. Qualified leads go to a salesperson.
Each LeadTrack AI client has one or more workflows. An admin sets a workflow's rules once, in the form below, and the AI voice agent follows them on every call. This is the real screen, top to bottom.
Every lead in LeadTrack AI passes through four steps: it comes in, the AI voice agent calls, the meeting is booked and the result is logged. Each step below is a real LeadTrack AI screen.
Step 1 of 4 · New Lead
The client uploads a CSV file with name, phone and email, or has its own web forms send each new lead straight in through the API or a webhook (an automatic message from one system to another). Each list gets a workflow, so the agent knows which rules apply.
Step 2 of 4 · AI Calls
The agent is trained on this client's data and process: the script, the qualifying questions, what makes a good lead. It answers from that data. Every call lands in the call log with its status and length, so the team can see what happened.
One voice agent per workflow
Chosen on the workflow form by service provider and agent ID. Two workflows for the same client can use different agents.
Calling window 09:00–17:00 · Australia/Sydney
The agent only calls between the start and end time set on the workflow, in the client's time zone. A lead that arrives outside those hours waits until the window opens.
No answer? The agent calls again after the interval set on the workflow, up to the maximum number of retries. The form's own example: 3 retries, 24 hours apart, so up to 4 calls in total.
Step 3 of 4 · Appointment
While the lead is still on the phone, the agent checks the client's Cal.com calendar and books a time. Each booking shows its event type, such as a demo or a discovery call, and its status: confirmed, completed or cancelled.
Step 4 of 4 · Log Result
Every lead carries its workflow and a status: New, Contacted, Qualified, Converted or Lost. The client's team can search the list, filter it by status or workflow, and export it.
The human step
The salesperson gets the lead together with the call record and the transcript, and decides what happens next.
All screens come from the demo account. The names, numbers and dates on them are sample data.
LeadTrack AI runs many client businesses on one platform. Each one is a separate account with its own leads, calls, bookings and workflows, and its data is kept apart from every other client.
The admin can open any account with “View as client” and see exactly what that client sees. That is why the client screens on this page carry a “Viewing as Client” badge.
The voice agents run on Retell AI. The platform is built with Node.js and React and hosted on AWS.
Measured on the LeadTrack AI production platform: the first call within 30 seconds, 100,000+ calls completed, and conversion up 38% since the agents started making first calls.
| What | Figure |
|---|---|
| Speed to first callFrom the moment a lead arrives, inside the client's calling window. | <30s |
| Calls completedLive calls with real prospects on the production platform. | 100K+ |
| Conversion liftSince the agents started making the first call. | +38% |
Want numbers like these? Here is what happens after you write.
I had worked with other agencies before. CODT Technologies was the first to question parts of our spec, and they were usually right. Our voice agents went live on a platform we can grow on, and the senior people I met at the start stayed on the project.
Neel BhattacharyaFounder · LeadTrack AIEverything above runs in LeadTrack AI today. The ideas below are not live features. They are additions CODT Technologies can build on the same AI voice agent platform, for LeadTrack AI or for your own sales team.
Inbound on your own number
The form already has an inbound option. We can set up an agent that answers your business number, qualifies the caller and books the meeting.
AI voice agent developmentYour scripts and rules
Your questions, your scoring and your hand-off rules, so the agent sorts leads the way your best salesperson would.
AI agent developmentFollow-up after a missed call
A text, WhatsApp message or email between retries, so a busy lead can reply when it suits them.
AI agent developmentYour leads' language
An agent that speaks the language your leads speak, with a script written for that market.
AI voice agent developmentOther calendars
Google Calendar or Outlook next to Cal.com, so meetings land where your team already works.
SaaS developmentYour CRM
Each call result and booking also sent to the CRM your team already uses, such as HubSpot, Salesforce or Pipedrive, or to one we build for you.
CRM developmentReports
Answer rates, bookings per list and the best hours to call, built from the call logs you already have.
Data engineeringIf your team already calls every new lead within a few minutes, an agent like this adds less. It helps most when leads come in faster than people can call them back.
Need one of these, or something we did not list?
Every project here is live, paid for, and earning revenue for its owners.
Put it in a brief. A senior engineer reads it and replies within one business day.
LeadTrack AI's voice agent makes the first call within 30 seconds of a new lead arriving through the API or a webhook, for example from a web form, as long as the lead arrives inside the client's calling hours. The lead's workflow starts the call, and the call appears in the call log with its status and length.
Every LeadTrack AI workflow has a calling window: a start time, an end time and a time zone. The agent only calls inside that window, and a lead that arrives outside it waits until the window opens. Two workflows for one client can use different hours, for example 09:00 to 17:00 for one list and 10:00 to 18:00 for another.
If nobody answers, LeadTrack AI's agent calls again. Each workflow sets the maximum number of retries and the time to wait between them. With 3 retries 24 hours apart, a lead gets up to 4 calls in total. Every attempt is logged with its status, so the team can see when the lead was called and what happened.
In LeadTrack AI, each workflow is connected to the client's Cal.com account with an API key and an event type. During the call, the agent checks the calendar for a free slot and books it. The booking then appears in the client's dashboard with its date, length, event type and status: confirmed, completed or cancelled.
Yes. In LeadTrack AI an admin sets the rules for every workflow: the calling hours, the retries and the calendar. The client's team can read every call record and transcript. When a lead is marked Qualified, a salesperson takes it over with the call record and decides the next step.
LeadTrack AI's workflow form has both directions: outbound, where the AI calls the lead, and inbound, where it handles calls coming in from leads. If you want an AI voice agent that answers your own business number, qualifies the caller and books the meeting, CODT Technologies can build and set that up for your business.
An AI voice agent like the one in LeadTrack AI can be set up to speak German, French or another language your leads speak, because the voice AI services we build on handle many languages. CODT Technologies writes the script for each market instead of translating it word for word.
Yes. Each business on LeadTrack AI has its own account with its own leads, calls, bookings, workflows and settings, and that data is kept apart from every other client. All clients share one codebase, so a fix or an improvement reaches everyone at once. The admin can open an account with “View as client” to help.
Our indicative band for a first production voice agent on the same stack is 10–20 weeks. That covers the telephony, the qualifying logic and the hand-off to a person. A full multi-tenant platform like LeadTrack AI, with admin and client dashboards, sits in our complex-platform band of 20+ weeks.
Our indicative band for a first production voice agent is $25,000–60,000, depending on the calls, the integrations and the hand-off rules. The fixed number comes from a paid discovery sprint. The first workshop and a high-level estimate are free, usually back within three working days. The full bands are on our pricing page.
Tell us about your product, your timeline and your constraints. We reply within one business day with an honest read on fit, scope and the right team.
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